Administrative Assistant - Dept. of Nursing Job in Rochester (Minnesota, USA, United States)

Job Description:

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; filing; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role.

Basic Qualifications:

Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role. Internal applicants should submit their three most recent performance appraisals.

Other Qualifications:

Highly prefer applicants with a Bachelors Degree in Business, Management or related administrative Field AND 2 years of experience in an executive-level administrative role. Responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc. Excellent application of grammar, punctuation, and English usage. Computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc.). Possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Demonstrate good decision-making and judgment as well as attention to detail and follow-through; able to adapt to a rapidly changing environment. Typing skill of 60 WPM and experience with secretarial/clerical software, preferred.

Benefit Eligible: Yes
Exemption Status: Non-Exempt
Hours/Pay Period: 80
Schedule Details: Monday - Friday
Compensation Detail: Education, experience, and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $15.91 per hour.
Staffing Specialist: Chad Burroughs

Mayo Clinic is an affirmative action / equal opportunity educator and employer.