Supervisor - Legal Secretaries Job in Chicago (Illinois, USA, United States)

PRIMARY RESPONSIBILITIES
Directly manage and supervise team of 15+ administrative assistants or legal secretaries.
Hold administrative assistants accountable to operations deadlines.
Assign and designate administrative resources to practice Partners and Associates.
Create and conduct performance appraisals.
Create complex reports and materials for publications and presentations.
Serve as liaison between department heads and company executives.
Provide executive support to Managing Partner and Sr. Partners.
Appropriately manage and maintain confidential information and documents.
Setup accommodation and entertainment arrangements for company visitors.
Setup and coordinate meetings and conferences.
Create, transcribe, and distribute meeting agendas and minutes.
Resolve escalated customer complaints.
Maintain and manage high volume of documentation and reports.
Maintain hard copy and electronic filing system.
Coordinate project-based work.
Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS
Minimum of 5 years experience managing 8+ Administrative Assistants.
8+ years of senior level administrative support experience, supporting C-Level or Managing Partners.
Experience creating and conducting performance appraisals.
Demonstrated ability to hold others accountable to deadlines.
Ability to excel within a fast paced high performance team.
Extensive travel planning experience including international.
Demonstrated project management experience.
Expert level Word, Excel, PowerPoint and Outlook.
Exceptional verbal and written communication skills and the ability to type 60 wpm.
Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
4 year degree preferred
We are an equal employment opportunity employer.